Shortages are rarely one big theft. They are small gaps nobody checks. Here is how fleets close them.
Most cash shortages in transport fleets are not one big theft. They are small gaps that go unnoticed day after day: a fuel receipt that was never handed in, a target that was never written down, a handover counted in a hurry.
1. Agree a target for every vehicle
A driver cannot be short of a number that was never set. Give each vehicle a daily target that matches its route and type, and review it when routes change.
2. Record fuel and expenses at the same time as cash
When fuel is bought from the takings, the handover should show it. Handova asks for cash, fuel and expenses in one report and does the sums.
3. Check the distance
An odometer that does not match the GPS distance is the most common sign of a problem. Handova warns you when they differ by more than 20%.
4. Approve every report the same day
A report approved the same day is easy to question. One approved a month later is not.
5. Share results with drivers
Drivers who can see their own cash, days worked and targets tend to hit them. In Handova, drivers see these on their own home page.
