Handova vs spreadsheets: when Excel stops being enough

Spreadsheets are a great start. But when you have more than a few vehicles, drivers sending numbers by message and costs spread over the year, they start to cost you time and money.

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Sound familiar?

Where spreadsheets let fleets down

Someone has to type it all in

Drivers send numbers by message or on paper, and someone copies them into the sheet, late at night or at the end of the month.

Mistakes stay hidden

A wrong formula or a missing row changes every total, and nobody notices until the money doesn't add up.

No live picture

A spreadsheet tells you what happened last week. It can't show where a vehicle is now or warn you about a shortage today.

One copy, one person

Files get emailed back and forth, versions get mixed up, and only the person who built it really understands it.

Side by side

Spreadsheets or Handova

	Spreadsheets	Handova
Drivers send reports from their phone	No	Yes
Sums checked automatically (cash, fuel, expenses)	Only if the formulas are right	Yes
Profit and cost per km for every vehicle	If you build it	Yes
Running costs spread over the days they cover	Hard	Yes
Live GPS and daily routes	No	Yes
Alerts for shortages, odometer gaps and expiring papers	No	Yes
Start-of-shift safety checks	No	Yes
Works the same on every phone and computer	Partly	Yes
Every manager sees the same, up-to-date numbers	Only with shared files	Yes
Export to a spreadsheet when you need one	Yes	Yes
Price	Free, but costs hours every week	Free for up to 2 drivers, then per driver

Switching is easy

Move to Handova in an afternoon

1
Register your company. Free, in a few minutes. Choose your country and Handova sets your currency, units and time zone.
2
Add your vehicles. Copy them from your sheet: name or plate, type and odometer. Add running costs like insurance and loans.
3
Invite your drivers. Share your 6-character company code. Drivers join from their phone and send their first report the same day.
4
Keep your sheet if you like. Export to CSV any time and open it in Excel or Google Sheets.

Founding customer offer: Standard free for 3 months when you register now.

Questions

Before you switch

Can I import my existing spreadsheet?

You can add vehicles and drivers in a few minutes by hand. If you have a large fleet, contact us and we will help you bring your data in.

Can I still use Excel?

Yes. Every report and the profit table can be exported to CSV, which opens in Excel and Google Sheets.

More comparisons

Ready to see what your fleet really earns?

Founding customers get Standard free for 3 months. Already using Handova? Log in to your account.

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